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Set the general working days and times for a project

 

Enter the regular weekday working hours of your project team into the table on the right to create a calendar with weekend work. Step 8: Your project will now be scheduled as normal but with your desired tasks taking place during the weekend. Your Gantt chart will reflect these changes also, as shown below. Regardless of the type of project you are undertaking, the same rules apply when using Project. Whether you are looking to change the number of working days in a week for the duration of your project schedule, or just allow a single task to be undertaken over the weekend, Project allows you to schedule this with ease, it is simply just a matter of knowing how.

Sara is passionate about equality and would like to see more women in project management positions, even dedicating her undergraduate thesis to researching the barriers faced by females in attaining the role. In her free time Sara can be found walking her dog in the countryside or competing in half marathons, hoping to one day complete a full one.

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UX, ethnography and possibilities: for Libraries, Museums and Archives. Change to a different base calendar 24 Hours or Night Shift, for example. If your project's regular working schedule doesn't map to any of the available base calendars , you can change the working days and times for your project so that work gets scheduled appropriately.

Tip: Are other projects using a similar schedule? Save your coworkers some time by creating your project's schedule as a new base calendar! Note: Using Project ? With the calendar marked as project calendar selected from the For calendar list, click the Work Weeks tab, and then click Details.

Note: Use the Exceptions tab to add holidays to your schedule. Select the day s that you want to change the working times for, and then choose whether you want them to be working or nonworking time. If you chose Set day s to these specific working times , use the From and To columns to set the working times for the selected days. Tip: Got a change in working days or times mid-project? Before clicking Details , give each timeframe a name on the Work Weeks tab, and add Start and Finish dates.

Select the first timeframe to set Details , and then repeat the process for the next timeframe. If another base calendar already exists that maps to how you'd like work scheduled on your project, you can easily change this in the Project Information dialog box.

Project includes a few different base calendars, by default, and your organization may have additional base calendars that an administrator has added to capture other common schedules. In the Calendar list, choose the calendar you'd like to use to schedule work, and then click OK. Tasks and resources can use their own calendars, in addition to this project calendar. Learn more. Project enables you to fine-tune scheduling using multiple calendars.

If you understand how they all work together , it's easier to plan for how your project's dates will be impacted. Here are a few more articles you might find helpful in building a more accurate picture of the working and nonworking days in your organization. If you don't need a calendar anymore, delete it! When you are working with calendars in Project Professional, there are some different things that you can do to accurately account for working and nonworking time in your organization.

The following sections provide examples for each kind of change and show you the steps that you must follow to make each change. Note: Steps in this article assume that you are already creating or editing a calendar. For more information about how to create a calendar, see Create a new enterprise calendar or Copy an existing calendar.

Change a working day into a nonworking day. Change a nonworking day into a working day. Change the working times for a working day. Change the working times for each day of a work week. Occasionally, you may have to turn a working day into a nonworking day. For example, if your organization observes specific days as holidays, you can turn those holidays into nonworking days. Project Server will not schedule work on nonworking days. On the Exceptions tab, type a name for the nonworking day in the Name column.